Executive Assistant, Program Management Office & Data Science - Zoox

Job Title: Executive Assistant, Program Management Office & Data Science
Job Location: Foster City, CA
Job Listing URL: https://jobs.lever.co/zoox/fcc7aca9-d3cb-4e04-ab9a-0f99ebab97b1
Job Description: Zoox is looking to hire an Executive Assistant to support our VP Program Management Office and Director of Data Science. This role will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This is an ideal position for someone who works well in a fast-paced environment, is a self-starter, and wants to work on a dynamic and mission-driven team.

This role will require strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission.
In this role, you will:
Hands-on meeting scheduling, coordination, setting agendas, securing reports, and note taking
Prioritizing VP and Senior Manager's time effectively
Supporting VP and Senior Manager with cross-functional relationship building
Assisting with team off-sites and events
Helping with new hire onboarding
Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
Qualificiations:
8+ years of executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Comfortable working in a dynamic environment
Sensitivity to handling critical and confidential information
Excellent written and verbal communication skills
Technical computer skills including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple products
Bonus Qualificiations:
Ability to learn quickly, ask questions, and be solution-oriented
Previous exposure to company boards, public officials, and other senior-level stakeholdersBachelor's degree

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