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Medical Residency Program Coordinator IV is responsible for managing the daily operations of the Gastroenterology, Hepatology and Nutrition fellowship program. This position works with the respective program director, division leadership team, and GME office to implement program policies, procedures, and processes that are compliant with relevant national, state, and institutional guidelines. This position is particularly focused on ensuring fellow compliance with those guidelines, to successfully complete their training.

Essential Duties and Responsibilities

• Assist program director with management of the fellowship training programs, including all required reporting in multiple software systems as mandated by the GME Office and ACGME, and maintaining compliance with accreditation guidelines
• Oversee daily operational activities and special program activities
• Manage program data in hardcopy files and online systems
• Respond to inquiries regarding the fellowship and other training issues
• Coordinate conferences and rotation schedules for faculty and fellows and ensure all mandated training requirements are being met
• Work with division coordinator and department Financial Team to track all fellowship expenses, including allowed reimbursements for travel, Procard charges, and other expenses related to the fellowship program
• Monitors completion of program requirements, alerting residents regarding deficiencies.
• Maintain confidential records of current and former fellows. Provide timely verification of program completion for other organizations
• Distribute monthly evaluations of fellows, faculty, and program to monitor performance and identify areas for program improvement
• Coordinate the logistics for the annual recruitment, interview, onboarding, and offboarding processes for new fellows
• Coordinate annual graduation dinner
• Manage online lecture series for the Gastroenterology, Hepatology and Nutrition Fellowship
• Assist the Program Director with scheduling office hours; maintaining CV updates; other incoming business
• Serve as backup to other staff in the office when they are out
• Other duties as assigned

Preferred Qualifications

• Experience in graduate medical education
• Proficiency in residency/fellowship management software
• Familiarity with national residency/fellowship guidelines

Competencies

• Proficiency in Microsoft Office Suite
• Using equipment typical of an office setting
• Organization skills
• Interpersonal communication skills.
• Knowledge of teleconferencing software

Please note that any selected candidate's hire date may be effective no earlier than January 5, 2027.

Target Compensation Maximum:

Target Compensation Minimum:

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.