Facilities Coordinator (R4742) - Shield AI
View Company Profile- Job Title
- Facilities Coordinator (R4742)
- Job Location
- Dallas, Texas
- Job Description
- Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT and X-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
Job Description:
The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees, creating a professional and welcoming experience. This role is responsible for managing front desk operations, coordinating office activities, and supporting day-to-day administrative and facilities needs.What you'll do:- Greet and assist visitors, ensuring a positive and professional first impression
- Manage emails and general inquiries, routing as appropriate
- Coordinate visitor access, badging, and check-in processes
- Maintain front desk organization, cleanliness, and readiness at all times
- Schedule meetings and manage conference room bookings
- Support office operations including mail distribution, deliveries, and supply inventory
- Coordinate with vendors and service providers as needed
- Assist with planning and execution of office events and meetings
- Partner with Facilities, IT, and Security teams to support workplace needs
- Maintain accurate records and handle sensitive information with discretion
Required qualifications:- High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)
- 1–3 years of experience in a front desk, receptionist, administrative, or customer-facing role
- Strong verbal and written communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel) and/or Google Workspace
- Experience managing phones, calendars, and visitor coordination
- Ability to multitask and prioritize in a fast-paced environment
- Strong organizational skills and attention to detail
- Professional demeanor with a customer-service mindset
- Reliable, punctual, and able to handle sensitive/confidential information
Preferred qualifications:- Associate’s or Bachelor’s degree in Business Administration, Communications, or related field
- Experience in a corporate or high-growth blended manufacturing/office environment
- Familiarity with visitor management systems (e.g., Envoy, iLobby)
- Experience supporting facilities, office operations, or workplace services
- Basic knowledge of access control systems and office security protocols
- Proficiency with scheduling tools (e.g., Outlook calendars, conference room booking systems)
- Experience coordinating vendors, deliveries, and events
- Ability to support event coordination (meetings, trainings, office events)
- Strong problem-solving skills with the ability to work independently
- Experience handling confidential or sensitive information in a professional setting
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Shield AI Company Size
Between 500 - 1,000 employees
Shield AI Founded Year
2015
Shield AI Total Amount Raised
$1,313,144,960
Shield AI Funding Rounds
View funding detailsSeries F
$240,000,000 USD
Debt Financing
$200,000,000 USD
Series F
$300,000,000 USD
Series E
$60,000,000 USD
Series E
$90,000,000 USD
Debt Financing
$75,000,000 USD
Series D
$210,000,000 USD
Series C
$70,000,000 USD
Debt Financing
$20,000,000 USD
Series B
$25,000,000 USD
Series A
$10,000,000 USD
Series A
$10,500,000 USD
Seed
$2,049,999 USD
Angel
$595,000 USD