Executive Assistant - CleanJoule

About CleanJoule Inc.

We are the world’s leading innovators of full performance sustainable aviation fuel (SAF). Our highly innovative technology allows us to harness existing energy from biomass and convert it to superior performance aviation fuel as well as carbon negative, bio-rubber that can be used in various consumer and commercial products. 

We are a passionate and creative group of engineers, scientists, and visionaries focused on clean energy solutions, with the purpose of creating a sustainable planet, reducing global carbon emissions, and ultimately combatting climate change. CleanJoule Inc., is a venture funded, SAF development company based out of Salt Lake City, Utah.

Join a mission-driven startup that's fueling the future of flight. At CleanJoule, we’re not just building a company, we’re pioneering a cleaner, more sustainable aviation industry from the ground up. We’re looking for detail-oriented team members who pride themselves on solving problems while bringing positive energy and strong communication skills to the table. If this describes you, come join our team today and contribute to the success of our growing organization!

Job Description: 

The Executive Assistant will support the day-to-day administrative and operational needs of the office to facilitate a smooth workflow. This individual will play a key role in ensuring our leaders are operating at their highest level of efficiency and focus. This is a full-time on-site Executive Assistant position handling a wide range of administrative support tasks requiring the individual to work independently or with little supervision. The Executive Assistant will work alongside the Chief of Staff in order to provide support to the executive leadership team. This position also serves as the front office assistant supporting all levels of our staff and guests. This position requires an individual who is outgoing, friendly, efficient, organized, and one who maintains professionalism when interacting with clients, visitors and fellow employees.

Essential Job Functions:

• Assist in ensuring excellent organizational communication with staff and between departments to foster a positive company culture.
• Provide support to executive team as necessary, including scheduling and maintaining calendars, coordinating travel, and submitting expenses.
• Works closely with C-Suite, Directors, and the Chief of Staff, offering administrative support on specific assignments.
• Provides comprehensive administrative support specifically to the CEO by assisting with calendar management, scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, presentations, reports, and other documents with accuracy and attention to detail.
• Create GANTT charts in order to assist project teams with visual mapping of their project plans.
• Organize and coordinate meetings, conferences, and special events, ensuring all logistical arrangements are handled efficiently.
• Assist with the coordination of company-related employee functions and Board of Director Meetings.
• Greet all visitors and follow appropriate protocols representing CleanJoule with warmth and professionalism.
• Thoroughly understand, follow, and enforce all CleanJoule policies and procedures along with applicable laws and guidelines for employee privacy, confidentiality, etc.
• Complete orders and re-stock materials in breakrooms and office supply locations.
• Implement and manage various ongoing and ad-hoc projects and tasks.
• Willingness to learn and perform new procedures, equipment, and technologies.
• Will assist with running errands as needed.
• Other duties as assigned.

Minimum knowledge, skills, and abilities required:

• Highly organized with strong time-management skills and the ability to prioritize multiple deadlines.
• Proactive and self-motivated with a demonstrated ability to take initiative and anticipate needs.
• Strong interpersonal and communication skills, both written and verbal.
• Tech-savvy and proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with knowledge of project management and scheduling tools.
• Able to maintain discretion and confidentiality with sensitive information.
• Comfortable working in a dynamic, fast-paced environment and shifting gears quickly when priorities change.
• Friendly, professional demeanor with a service-oriented mindset.

Required Qualifications: 

• Associate’s or Bachelor’s degree in Business preferred. High School Diploma or the equivalent is acceptable with a minimum of 3 to 5 years of progressive experience in an executive or administrative support role, preferably supporting senior management.

Physical Demands: 

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to lift and carry small to medium parcels, packages, and other items, to walk short distances, and drive on occasions to pick up materials/items. This position is described as sedentary exerting up to 5 to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. This is a position with repetitive motion requirements. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, viewing a computer monitor, and extensive reading. Must have safe work habits and perform all duties in accordance with company safety policies and practices. This position may occasionally require the use of eye protection.

All duties and responsibilities are essential functions and requirements and are subject to modification to accommodate individuals with disabilities.

General: 

This position is in Salt Lake City, Utah with work performed on-site.  CleanJoule is an At-Will, VEVRAA, Equal Employment Opportunity Employer, E-Verify, and Drug Free Workplace offering excellent career opportunities, as well as competitive compensation and benefits package (health, dental, vision, employee life and disability, long-term disability, flexible spending accounts, 401k matching, PTO, paid annual company shutdown, and bonus potential). Employment is contingent upon successful completion of a background verification. 

EEO Statement: CleanJoule is an Equal Opportunity Employer and embraces diversity in our employee population. We are excited to work with talented individuals from a wide range of backgrounds.  All employment decisions at CleanJoule are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.

This is a unique opportunity to join a growing team as we work to address environmental challenges for a more sustainable future. 

FLSA Classification: Non-Exempt