Job Description

Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.

Powered by LOIS, the Legal Operating Intelligence System, Filevine connects context across every matter to transform legal operations from reactive to proactive. LOIS reads, understands, and reasons across your data to surface insight, automate complexity, and give professionals the clarity and confidence to see more, know more, and do more. Fueled by a team of exceptional collaborators and innovators, Filevine’s rapid growth has earned AI awards and recognition from Deloitte and Inc. as one of the most innovative and fastest-growing technology companies in the country.

Job Summary

The Executive Assistant to the CMO is the primary right hand to the Chief Marketing Officer. This is not only an administrative role; it is a high-impact position designed to act as a strategic extension of the CMO’s office.

Objectives of this Role

Strategic Alignment: Act as a connective tissue between leaders, ensuring all departments move in lockstep toward the CMO’s North Star goals.

Operational Efficiency: Design and implement processes that streamline the CMO’s daily operations, from decision-making frameworks to meeting agendas/cadences.

Crisis & Conflict Management: Proactively identify and resolve people and/or process issues before they require the CMO’s direct intervention.

Responsibilities:

Drive the execution of Go-to-Market priorities, translating CMO directives into actionable project plans for the various team members.

Manage the flow of information between the CMO, r-team, EA team and senior leadership to prevent silos and insure business moves forward.

Help to identify blockers or slowers in cross-functional projects and reallocate resources or mediate between VPs to get it back on track.

Facilitate leadership meetings, setting agendas and handle all follow up task allocation.Turn goals into clear tasks, priorities and deadlines.

Hold VPs and department heads accountable for meeting and strategy deliverables.

Establish the source of truth for all CMO-led initiatives, ensuring that project briefs, timelines, and RACI charts are live, accurate, and followed by all marketing members.

Manage a complex, high-volume calendar with a focus on prioritization over participation.

Coordinate crucial company events, QBRs, leadership offsites, RKO, user conference sales meetings.

Manage the marketing, SDR and partnerships budget, including processing invoices, tracking expenses, allocating team based budgets.

Act as the gatekeeper and gateway, filtering requests and determining which require the CMO’s immediate attention while maintaining a high level of confidentiality.

Own the full lifecycle of internal swag, from initial creative concepting and vendor selection to inventory management and global distribution.

Manage relationships with external vendors and agencies, negotiating contracts and ensuring all promotional materials remain within the CMO’s allocated budget.

Skills and Qualifications:

Experience: 4+ years of experience in a high-growth environment (Project Management or Executive Assistant).

Marketing/Sales Org Savvy: Familiarity with the marketing funnel, GTM motions, sales processes and creative agency and external vendor workflows.

Influence without Authority: Proven ability to lead and align VPs and senior stakeholders who do not report to you directly.

Analytical Mindset: Comfortable with data analysis and budget management to support C-suite decision-making.

Communication: Exceptional writing and presentation-building skills.

Education: Bachelor’s degree in Business, Marketing, or Communications; PMP or MBA is a plus.

Preferred Tools Experience: Outlook, Zoom, Navan, Expensify, Slack, ClickUp, Salesforce, Domo, Paylocity

Executive Assistant to the CMO - Filevine

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