Benefits Compliance Specialist - Platform Science

Who We Are

At Platform Science, we’re working to connect everything that moves.

Founded in 2015, we are an open IoT platform that partners with innovative fleets, application developers, vehicle manufacturers, and equipment providers in the transportation industry to deliver revolutionary solutions to supply chain professionals across the globe.

Our employees are an engaging, diverse group of people who believe in the power of great ideas. We hire people with different experiences and perspectives to build a company culture that fuels growth through innovation.

We value thoughtful actions and empathy for others.  We approach challenges with resiliency and creativity, while encouraging transparency because, no matter our backgrounds or responsibilities, we are one team.

About The Role

Platform Science — People Experience (PX) Team

Platform Science is seeking a detail-oriented and compliance-driven Benefits Compliance Specialist to oversee the governance, regulatory integrity, and operational accuracy of our comprehensive benefits programs. This role serves as the central compliance authority for multi-state benefits administration and ensures all plans, filings, and employee programs meet federal and state regulatory standards.

You will act as the primary steward of benefits compliance, audit readiness, and reporting accuracy while supporting employees across multiple states and assisting with post-acquisition benefits integration.

Essential Responsibilities:

Benefits Governance & Administration

• Own compliance oversight for all company-sponsored benefits programs.
• Lead and manage the annual Open Enrollment process with a focus on plan audits, ensuring regulatory accuracy, and driving system integrity within ADP and vendor platforms. 
• Ensure benefits documentation, plan summaries, and communications meet ERISA and HIPAA standards.
• Administer the 401(k) program, including compliance testing and audit support.
• Serve as liaison to benefits vendors, brokers, and third-party administrators (U.S. and Canada).
• Manage the employee benefits intranet, annual benefits calendar, and handle ad-hoc internal inquiries including assisting employees with Qualifying Life Events. 
• Assist with New Hire Benefits Orientation and onboarding and ensuring new hire onboarding paperwork is up to date and compliant with state benefit disclosures.  
• Ensure compliance with labor laws and company policies by maintaining proper documentation and records.
• Ensure onboarding and termination processes meet state benefits disclosure and reporting requirements.
• Manage unemployment claims and government information requests.
  
  

Leave & Disability Compliance

• Serve as the subject matter expert for federal and state leave laws including FMLA, CFRA (CA), and Minnesota Paid Family Leave.
• Oversee ADA accommodation compliance and manage the interactive process.
• Ensure accurate coordination between leave administrators, payroll, and HRIS systems.
• Develop and deliver leave compliance training for employees and managers.

Regulatory Reporting & Audit Management

• Lead annual compliance filings including:
• ACA reporting (1094-C / 1095-C)
• CMS disclosures
• HIPAA Notice of Privacy Practices
• Wrap Summary Plan Descriptions
• COBRA event notifications
• Ensure all benefits programs operate in compliance with ERISA requirements.
• Act as primary owner of Workers’ Compensation case management and reporting.
• Support OSHA reporting and maintain multi-state compliance postings.
• Maintain audit-ready documentation and support internal and external compliance audits.

Employee Benefits Programs

• Support employee education initiatives related to benefits utilization and compliance requirements.
• Partner on wellness and financial wellbeing programs aligned with benefits engagement goals.
• Assist with coordinating community engagement opportunities for employees. Support our employee engagement cohort and collaborate on engagement initiatives. 

Qualifications

Education & Experience

• Bachelor’s degree in HR, Business, or related field.
• 3–5 years of HR experience with a strong emphasis on benefits compliance and regulatory administration.

Technical Expertise

• Advanced proficiency in ADP Workforce Now
• Strong Excel skills for reconciliation and reporting (pivot tables, lookups)
• Experience working across HRIS, payroll, and vendor platforms

Compliance Knowledge

• Strong working knowledge of:
• ERISA
• COBRA
• HIPAA
• ACA reporting
• Multi-state leave regulations (CA, TX, MN preferred)
• HR principles and best practices

Soft Skills

• Exceptional attention to detail and documentation rigor
• Ability to manage sensitive employee matters with confidentiality and empathy
• Exceptional interpersonal and consultative skills to effectively communicate complex compliance information to employees and leaders 
• Strong written communication for regulatory documentation
• Strong problem-solving skills and ability to work independently
• Ability to multitask and prioritize tasks effectively

Platform Science Benefits Highlights

The company offers various benefits to regular, full-time employees including: 

• Medical, dental, and vision insurance
• Short-term and long-term disability insurances
• AD&D and life insurance
• 401k plan
• Paid vacation, sick leave and holidays
• Six weeks of paid parental leave

You can access the Benefit Highlights brochure for regular, full-time employees by copying and pasting the link into your browser: https://www.platformscience.com/benefits

This is an exempt role. Our job titles for each posting may span across more than one job level. The estimated base salary for this role is between $72,000 and $90,000. The range displayed on each job posting reflects the minimum and maximum target range for new hire base salaries across all US locations. Compensation packages are based on many factors unique to each candidate, including but not limited to skill set, work experience, relevant trainings and certifications, business needs, market demands and specific geographical location. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, and benefits.

Please note that the compensation details listed in US role postings reflect the base salary only, and do not include bonus, equity, or benefits.

Platform Science collects your personal information to support its business operations, including for human resources, employment, benefits administration, health and safety, and other business-related purposes as well as to be in legal compliance. You can review further details of such collection and use in our Privacy Policy (link for browser: https://www.platformscience.com/privacy-notice

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

At this time we only consider candidates in these states: AL, AR, AZ, CA, CO, FL, GA, ID, IL, KY, MA, MD, MI, MN, MO, NC, NH, NV, NY, OH, OK, OR, PA, SC, TN, TX, UT, VA, WA, and WI. In the future we plan to add more states.

Beware job scams! Our recruiters use @platformscience.com emails only. We don’t interview via text/message. We don't ask for software downloads (except Zoom) or sensitive info (like SSN/bank). Suspect fraud? Report it to law enforcement & peopleexp@platformscience.com.