Role Summary

As a Workplace Project Manager, you will own and drive complex, multi-site, and high-stakes workplace projects that shape the future of how we work. This role is at the heart of aligning our global workplace strategy with Mistral AI’s mission, values (Audacity, Rigor, Customer Success, Speed, Low Ego), and rapid growth.

You will oversee the planning, implementation, and delivery of workplace operations projects, ensuring efficient facilities management, optimal space utilization, and high-quality service delivery across all sites.

You will report directly to the Workplace Lead EMEA, and be part of the HR Team.

Key Responsibilities

Project Leadership & Delivery

• Own the end-to-end delivery of complex, multi-site workplace projects, ensuring full alignment with business strategy and Mistral AI’s core values. This includes opening and scaling new offices globally, managing and tracking the annual Workplace budget, negotiating leases and contracts with providers, launching and managing calls for tenders and supplier evaluations.

• Establish and enforce project governance standards, methodologies, and best practices.

• Lead post-project reviews to capture insights and drive organizational improvements.

• Develop compliance frameworks for multi-site programs, integrating sustainability and ESG considerations into project design.

• Advise on emerging regulations and drive a culture of health, safety, and rigor across project teams.

Workplace Strategy & Innovation

• Drive workplace strategy across global sites, integrating occupancy insights, business unit feedback, and emerging industry trends.

• Develop mid- to long-term capacity plans and champion audacious, innovative space solutions.

• Lead the adoption and optimization of digital workplace tools, advanced automations, and align technology with organizational goals.

Vendor & Financial Management

• Manage a portfolio of strategic vendor and contractor relationships, developing preferred supplier frameworks.

• Negotiate multi-project agreements and mentor team members on procurement best practices.

• Lead budget management for complex portfolios, design financial reporting frameworks, and identify strategic cost efficiencies.

• Advise leadership on cost trade-offs and mentor junior team members on financial governance.

Experience and Skills

• Proven track record: 8+ years in workplace project management, facilities management, or corporate real estate, with experience delivering complex, multi-site initiatives.

• Strategic thinking: Ability to align project delivery with business objectives and long-term workplace strategy.

• Financial & vendor expertise: Strong budget and cost management skills, including financial reporting, cost trade-off analysis, and strategic vendor negotiations.

• Risk & compliance mindset: Deep understanding of risk frameworks, contingency planning, and compliance (including ESG, health & safety, and workplace regulations).

• Digital fluency: Experience with workplace management tools, automation, and data-driven decision-making.

• Experience in the tech industry or fast-growing scale-up environments.

• Knowledge of workplace analytics: IWMS platforms or space planning software.

• Background in workplace design, architecture, or facilities engineering.

• Familiarity with international workplace standards and sustainability certifications.
  
  

You're an amazing fit if you:

• Have a service mindset

• Are able to multitask and prioritize effectively

• Keep discretion and professionalism when handling confidential information

• Have a positive attitude and strong work ethics

• Have a passion for building and maintaining a community within the office space

• Thrive in a fast-paced workplace environment

• Have excellent written and verbal communication skills

• Have extraordinary organizational and time management skills

Benefits

🥕 Food: Daily lunch vouchers

🥎 Sport: Monthly contribution to Wellpass (ex Gymlib) subscription

🚴 Transportation: Monthly contribution to a mobility pass

🧑‍⚕️ Health: Full health insurance for you and your family

🍼 Parental: Generous parental leave policy

🌎 Visa sponsorship

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