Workplace Experience Coordinator (Facilities Coordinator) - Capital
View Company Profile- Job Title
- Workplace Experience Coordinator (Facilities Coordinator)
- Job Location
- Limassol, Cyprus
- Job Description
- We are a leading trading platform that is ambitiously expanding to the four corners of the globe. Our top-rated products have won prestigious industry awards for their cutting-edge technology and seamless client experience. We deliver only the best, so we are always in search of the best people to join our ever-growing talented team.Responsibilities:Town Hall & Events Coordination:
- Administer quarterly Town Halls and monthly social events in partnership with the social committee, managing logistics, invitations, and post-event feedback. If there are big offsite meetings you will be their first point of contact.
Workplace Experience & Continuous Improvement:- Own the day-to-day workplace experience for employees and guests by proactively identifying pain points, gathering feedback from new starters, leavers and office users, suggesting practical improvements to how the office operates.
- Use feedback to refine onboarding, office setup, events and daily experience over time.
Event Management:- Own the facilitation of in office events & external events. HRBP team will approve and sign off on events to ensure global alignment and consistent employee experience.
Employee Lifecycle Management:- Coordinate with HR to carry out Health & Safety Building Tour for new joiners.
Office Operations:- Oversee mail collection, office groceries, supplies procurement, budget tracking, and expense reporting.
- Coordinate visitor access, deliveries, and office moves in partnership with facility management (not owning hard FM works).
- Make sure the office is clean, tidy and organised each morning.
- Work closely with IT to ensure meeting rooms are set up each morning.
Vendor & Contractor Management:- Serve as primary liaison for cleaners, tech support, building management, and merchandise providers.
- Verify invoices and forward to Finance, evaluate vendor performance and manage landlord and sublease tenant relations.
Record Keeping & Compliance:- Maintain internal documentation.
- Archive forms and ensure emergency procedures are current.
Health & Safety:- Work with our OHS consultant to enforce workplace health and safety policies, manage emergency drills and training, and leverage your First Aid certification.
Requirements:- 2–5 years of experience in Workplace Experience, Office Management, HR Operations, or Event Coordination.
- Experience planning and delivering internal events (town halls, social events, offsites).
- Experience supporting onboarding and offboarding processes (documentation, inductions, IT coordination).
- Strong organizational and multitasking skills with attention to detail.
- Ability to manage day-to-day office operations (supplies, meeting rooms, cleanliness, logistics).
- Experience working with vendors, facilities, and external partners.
- Strong stakeholder management and communication skills (HR, IT, Finance, employees, vendors).
- Ability to collect feedback and implement continuous improvements to workplace experience.
- Experience with budget tracking, procurement, and expense reporting.
- Basic knowledge of workplace compliance, record keeping, and health & safety practices.
- Proactive, problem-solving mindset with a strong service-oriented approach.
- Business level proficiency in English or above (equivalent to B2 or above in CEFR).
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Capital Company Size
Between 50 - 2,000 employees
Capital Founded Year
2016
Capital Total Amount Raised
$25,000,000