Video Production Coordinator - Tovala

Own end-to-end coordination of video and content production projects from kickoff through delivery

Build and manage project timelines, track milestones, and drive projects forward across all stages (pre-production, shoot, post)

Coordinate shoots end-to-end, including:

scheduling talent, crew, food stylists (if applicable), and locations

managing contracts, insurance, licensing, and usage rights

overseeing call sheets, shoot-day logistics, and production operations

Organize and manage all production assets, including props, products, meals, and equipment

Facilitate key production workflows including scripting, revisions, reviews, and final delivery

Manage budgets against forecasts and process invoices from talent, crew, and vendors

Serve as the central point of contact across internal teams (creative, growth, brand) and external partners, ensuring clear communication and alignment

Maintain accurate project documentation and provide regular status updates to stakeholders

Identify risks or blockers early and proactively problem-solve to keep projects on track

Continuously improve production workflows and processes

1–4 years of experience in a coordination, project management, or production role

Strong organizational skills and attention to detail

Experience managing timelines and juggling multiple projects simultaneously

Excellent communication skills and ability to work cross-functionally

Comfort working with external vendors, freelancers, and agencies

Familiarity with production workflows (pre-production, shoot, post)

Familiarity with project management tools (e.g., Asana, Monday, etc.) and/or digital asset management systems

Familiarity with digital marketing channels (paid social, web, email, etc.)