The Senior Staff Accountant of Accounts Payable reviews bills for coding accuracy above an established materiality threshold, serves as the final layer of review for PO-backed bills (matching bills to POs so a secondary AP reviewer is not required), and approves vendor profiles added or updated by Staff Accountants, including checking the vendor master file for duplicates. This role also supports inbox management, prepares AP payment runs, supports cash forecasting with Treasury, backs up the Practice Payment function of AP, and helps train and mentor Staff Accountants by reviewing errors and building processes to reduce them going forward. The ideal candidate is highly detail-oriented, prioritizes quality over speed, thinks independently, and is comfortable using AI tools (such as Claude) to improve processes.
We are flexible with respect to geographic location, and the ideal candidate will be comfortable working remotely/work from home within the US or be based from Bethesda, MD office.
Primary Duties:
Review bills coded by Staff Accountants for coding accuracy above an established materiality threshold, including proper treatment of prepaid vs. current expenses, amortization schedules, and service periods.
Serve as the final layer of review for PO-backed bills, matching bills to POs and catching missing fields the PO did not carry over (e.g., prepaid coding, amortization schedules), so a secondary AP reviewer is not required.
Review and approve new or updated vendor payee profiles, checking the vendor master file for duplicates and carefully distinguishing vendors from partner practices before approval.
Prepare AP payment runs, support cash forecasting with the Treasury team, and support or resolve vendor statement reconciliations escalated by Staff Accountants.
Help manage the P2P inbox, back up the Practice Payment function of AP, mentor Staff Accountants by reviewing errors and building processes to reduce them going forward, and support testing of scenarios during the Tipalti-to-Zip migration.
Minimum Qualifications:
Able to work core East Coast business hours (company hours are 8:00 AM-5:00 PM Eastern); available no later than 10:00 AM Eastern.
2-3+ years of full-time accounting experience.
Bachelor's degree in Accounting, Finance, or related field.
Strong accounting foundation, including solid understanding of prepaid vs. current expenses and amortization schedules.
Strong understanding of distinguishing operating expenses (OpEx) from cost of service (COS) expenses.
Highly detail-oriented; prioritizes quality and accuracy over speed.
Able to think independently while knowing when to escalate; comfortable serving as the final say on coding once familiar with the company's cost centers and chart of accounts.
Strong organizational and prioritization skills; able to manage competing priorities using a due-date-driven approach.
Strong written and verbal communication skills; able to handle sensitive vendor and practice communications professionally.
Willing and able to use AI tools (e.g., Claude) to improve processes and automation.
Preferred knowledge, skills, and/or abilities:
Healthcare industry experience is a plus.
Comfortable training and supporting more junior team members.
Experience administering T&E tools such as Navan or Expensify.
Experience in a post-PO AP environment, matching POs to bills.
Proficiency with spreadsheets (Excel and/or Google Sheets); comfortable working in a Google-heavy organization.
Prior experience training, mentoring, or reviewing the work of others
Physical Requirements:
Primarily sedentary, remote desk-based work involving extended periods of sitting and computer/keyboard use. No unusual physical demands.
