Work with staff on the concept development, planning, execution and support of all project-related activities. — 1
Track action items and tasks, provide deadline reminders to Program staff; maintain spreadsheets of relevant information. — 2
Conduct searches for material for a specific programmatic need and/or presentation; use a database to search for material as necessary. — 3
Prepare presentation materials such as handouts, meeting materials, slide presentations, and background/supplemental documents, spreadsheets, charts, and graphs for conferences, committee meetings, workshops, and group updates. — 4
Perform logistical planning for various scientific meetings, conference calls, symposia, lectures, workshops, and special projects. — 5
Work with staff on existing projects and/or the development, initiation and execution of new project initiatives.
Organize and maintain project documentation and communications; track project progress using project management tools.
Review and proofread programmatic documents describing scientific and management issues and policies related to their designated program.
Request information from and provide responses to principal investigators, program staff, and others on scientific and programmatic issues.
Conduct literature searches in PubMed, Web of Science, and other information sources; manage references using bibliographic software.
Conduct searches for material for a specific programmatic need, using a database to search for material in many cases.
Organize and analyze reports in a scientific area as assigned.
Read, interpret, analyze, and condense material from a variety of sources for presentation.
Create scientific search criteria for locating scientific, program, and related information on the internet and other means, including literature and database searches.
Prepare scientific and programmatic presentation materials such as tables, graphs, slides, abstracts, posters, and overheads by assimilating and mastering the scientific data and programmatic context for use at presentations and meetings.
Analyze and develop presentations consisting of data from progress reports to be used by Program staff and at meetings in the overall analysis of Program progress.
Organize existing slides/presentations/talking points into a functional database/library.
Design, develop, and maintain databases, Listservs, spreadsheets, PowerPoint presentations, and other computer applications.
Collect, read, interpret, analyze, and condense material from a variety of sources and prepare reports of data analysis for presentation.
Attend meetings, training, and conferences in support of program initiatives.
Develop a template for reporting meeting minutes to Program staff.
Identify, assess, draft, edit, revise, and assemble necessary background materials.
Work with staff to identify key issues and track action items and tasks, providing deadline reminders to Program staff, and update and maintain spreadsheets of relevant information.
Represent the Program at local and national meetings; deliver presentations and posters; disseminate details of the Program and collect information of value to the Program goals.
Draft, review, and proofread programmatic documents, such as conference agendas, meeting agendas, letters to presenters, participant lists, handouts, emails, thank you letters, and reports.
Work with staff to coordinate and plan scientific meetings, including communications with distinguished lecturers, invited guests, and participants, registration, and meeting logistics.
Prepare and give formal presentations for division leadership and other interest groups.
Give regular progress reports to sponsor and stakeholders.
Coordinate with strategic project leaders on the logistics of annual in-person Committee meetings, monthly teleconferences or videoconferences, and additional teleconferences, videoconferences, or electronic reviews to address key issues.
Maintain ongoing, proactive communication with key personnel throughout the initiative; gather, provide, and exchange information with Network investigators, their staff, and other relevant individuals.
