Position Information:

The purpose of this position is to support the NIH Government Purchase Card (GPC) Program and manage GPCs across the NIH.

Additional Qualifications:

Certifications & Licenses

• Certification is not required for this position.

Field of Study

• General Business

• General Education

Software

• MS Office

Skills

• Tracking and reconciliation

• Data analysis

Deliverables:

• Work products and documents related to utilizing bank and program systems to establish new purchase card accounts, process account change requests for existing accounts, verify accuracy of data by comparing across various systems, update any data discrepancies and process reports. - Daily

• Work products and documents related to tracking documentation, organizing and maintaining files and working with staff on various tasks and activities as needed. - Daily

• Work products and documents related to maintaining confidentiality by safeguarding purchase card account information and prioritizing deadlines to ensure that all tasks are carried out effectively and efficiently. - Daily

• Proofread and spell-check all documents (drafts and final forms) and ensure accuracy of data prior to submitting them for review - Daily

Statement of Work Details:

• Provide day-to-day administrative and program support to the NIH Purchase Card Program Office (PCP). - 1
• Utilize bank and program systems to establish new purchase card accounts, maintain and process account change requests for existing accounts, maintain and track new purchase card accounts, and verify accuracy of data and comparing across various systems. Also, update any identified discrepancies. - 2
• Draft purchase card related correspondence for the community. - 3
• Organize and maintain purchase card filing system to track documentation. - 4
• Proofread and spell-check all documents (drafts and final forms) and ensure accuracy of data prior to submitting them for review. - 5

• Provides analysis and advisory services regarding management functions.

• Prioritize deadlines and ensure that all tasks are carried out effectively and efficiently.

• Prepares a variety of management and administrative studies to analyze and evaluate internal procedures, policies, processes and systems for the purpose of improving efficiency.

• Make recommendations to purchase card staff on issues related to all systems (i.e. PCS, NBS, Citibank, etc.).

• Reviews and comments on new or proposed changes to existing policies, procedures or systems.

• Prioritize deadlines and ensure that all tasks are carried out effectively and efficiently.

• Prepares reports in the areas of budget, procurement, HR, travel, etc.- Process reports and analyze data.

• Work with staff on miscellaneous projects and data calls.

• Maintain confidentiality and safeguard purchase card account information.

• Reviews policy and regulation that governs the activities performed in the program.

• Maintain confidentiality and safeguard purchase card account information.

• Prepares reports and presentations for meetings.

• Process reports and analyze data.

• Researches and suggests developing areas of management policy.

• Provide day-to-day administrative and program support to the NIH Purchase Card Program Office (PCP).

• Performs in-depth analysis and statistical comparison of organizational data and information.

• Provide day-to-day administrative and program support to the NIH Purchase Card Program Office (PCP).

• Assist financial managers prepare annual appropriated budget requests.

• Provide day-to-day administrative and program support to the NIH Purchase Card Program Office (PCP).

• Conduct workforce studies and provide in-depth analysis and reporting.

• Provide day-to-day administrative and program support to the NIH Purchase Card Program Office (PCP).

• Mentor and train junior management analysts.

• Provide day-to-day administrative and program support to the NIH Purchase Card Program Office (PCP).

• Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.

• Check submitted documents for completeness and compliance with regulations and policies.