Executive Assistant, Remote

Aledade is a new company with an old-fashioned goal: putting doctors back in control of health care. Aledade partners with independent, primary care physicians to provide everything the doctors need to create and run an…

Location: Remote
Company size: 50–1,000
Posted: Yesterday
Via: Lever

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Job listing · Updated 08 OCT 2026

Executive Assistant, Remote

Aledade· Remote, United StatesView company profile

Job title: Executive Assistant, Remote
Job location: Remote, United States
Job listing URL: https://jobs.lever.co/aledade/57128aea-b431-43e8-a46b-fefa6a372a6e
Job description: The Executive Assistant (EA) serves as a strategic executive business partner supporting 3-4 assigned senior leadership members (SVPs+). Moving beyond traditional administrative support, the EA leverages organizational insight to optimize executive efficacy, proactively mitigate operational risks, and streamline cross-functional workflows. Operating in a fast-paced environment, this role acts as a trusted gatekeeper and operational liaison, ensuring leadership focus remains strictly aligned with company priorities.
Primary Duties:
Strategic Calendar & Time Architecture

Own and strategically manage complex executive calendars, acting as the ultimate optimizer, gatekeeper, and time manager.

Proactively identify and resolve scheduling conflicts for high-volume, multi-stakeholder meetings; educate internal parties on proper engagement protocols.

Execute coordinated vetting processes for offsite events, internal retreats, and external gathering requests to ensure executive alignment with corporate priorities.

Executive Meeting Management

Serve as the expert for virtual (Google Meet/Zoom) and internal/external in-person executive meetings, owning end-to-end logistics, travel integration, and room coordination.

Manage the full meeting lifecycle — developing agendas, distributing pre-reads, attending key staff meetings, capturing minutes, and driving action-item follow-ups along with the executives.

Support high-stakes engagements, which may include board meetings, speaking engagements or team staff meetings by managing materials and execution.

Communications & Inbox Triage

Manage and triage large influxes of executive email and departmental Slack correspondence; independently filter, prioritize, flag time-sensitive matters, and draft strategic responses.

Draft, edit, and consolidate executive communications, newsletters, presentations, and formal memos.
Act as a primary point of contact for internal departments and key external stakeholders, independently resolving inquiries or escalating appropriately.

Operational, Financial, & Travel Management

Provide comprehensive travel management, leveraging third-party travel systems to book complex travel itineraries.

Act as an expense delegate in Expensify; and serve as an approval proxy for direct reports.

Own or assist with team-wide operations including onboarding/offboarding coordination, access permissions (Google, Slack, distribution lists), organizational charts, PTO approval proxy duties.

Handle routine workflows and contract management, including organizing and tracking documents in tools like Ironclad to keep leadership operations running smoothly.

Technology Partnership & AI Integration

Tech Support Liaison: Act as the primary point of contact for the executive’s technical needs, including coordinating hardware/software requests, resolving basic access issues, and serving as the bridge to IT support to ensure smooth daily operations.

Support the execution and communication of cross-functional updates while ensuring key strategic deadlines are achieved.

Leverage AI-driven tools (e.g., Gemini, Claude) to streamline administrative workflows, automate routine deliverables, and scale team productivity.
Minimum Qualifications:
6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant or executive business partner.

Available to work across various time zones and/or non-traditional working hours on occasion, as needed.

Proven adaptability and a strong willingness to learn new technologies, including emerging AI tools and platforms.
Preferred Qualifications:
In-depth understanding of executive team operations and corporate dynamics.

Advanced ability to manage complex calendars and negotiate scheduling across multiple executives.

Exceptional verbal and written communication skills with strong presentation formatting capabilities.

Strong organizational, problem-solving, and time-management skills with meticulous attention to detail.

Exercise strong discretion while handling highly confidential, sensitive information.

Hands-on experience with Google Workspace, AI tools (preferably Claude), Navan, Expensify, and UKG.

Experience utilizing AI-powered tools to streamline administrative tasks and improve team-wide productivity.
Physical Requirements:
Sitting for prolonged periods of time. Extensive use of computers and keyboard. Occasional walking and lifting may be required.

This is a non-exempt, full-time position structured around a standard 40-hour work week. Success in this role requires disciplined time management and prioritization to ensure all deliverables are consistently met within these core hours.

Available to work across various time zones and/or non-traditional working hours on occasion, as needed