- Job title
- Executive Assistant
- Job location
- New York, NY, US
- Job description
- Regbase is looking for an organized, experienced Executive Assistant to help our small founding team stay focused, responsive, and on track.
**Location:** New York City
### What you’ll do
* Manage calendars, scheduling, travel, and meeting logistics
* Coordinate follow-ups after client, prospect, and partner meetings
* Maintain organized records of conversations, tasks, priorities, and next steps
* Draft and send routine emails, calendar invitations, Linkedin messages, and reminders
* Help prepare for conferences, client meetings, and investor updates
* Support basic expense management, vendor coordination, and administrative needs
* Create lightweight systems that help the team prioritize work and reduce dropped balls
* Take on evolving operational projects as the company grows, with the potential for an operations role promotion
### What we’re looking for
* Patience, strong organizational skills and attention to detail
* Comfort following up persistently and respectfully with busy people
* Clear, professional written and verbal communication (you will need to talk to strangers at conferences and be able to send follow-up emails independently)
* Ability to manage multiple priorities without losing track of details
* Experience supporting an executive, founder, or small team is strongly preferred
* Comfortable working in a fast-moving startup where responsibilities may change week to week
* Discretion and sound judgment when handling sensitive information
* Familiarity with Google Workspace, calendars, spreadsheets, Slack and Notion ideally
### Nice to have
* Client-facing, sales, or customer-support experience
* Conference or event coordination experience
* The ability to start part-time and transition to full-time after a trial period
### Compensation
* Target range: approximately **$70,000-$80,000 annualized**, depending on experience and hours
* Ideally open to a part-time arrangement initially with conversion to full-time after a trial
