Executive Assistant - Akido Labs

The Opportunity

We are seeking a highly organized and proactive Executive Assistant to support our founders with a combination of professional and personal responsibilities. Reporting directly to the CEO, this role is instrumental in ensuring smooth day-to-day operations, prioritizing executive time, and supporting both business and personal tasks that allow leadership to operate at peak efficiency. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys wearing many hats, and wants to play a critical role in the success of a growing organization.

What you’ll do

• Manage complex executive calendars, including scheduling meetings, prioritizing requests, and resolving conflicts.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transport, and detailed itineraries.
• Act as a gatekeeper by managing communications, prioritizing emails, and handling inquiries with discretion.
• Support personal tasks such as household management, appointments, errands, car searches/purchases, and family-related coordination.
• Oversee logistics for moving rental properties and liaise with vendors, contractors, and service providers.
• Manage operations for the downtown LA corporate office, including facilities, vendors, supplies, and workspace logistics.
• Organize and execute events, dinners, and offsite meetings to ensure seamless logistics.
• Maintain expense reports, credit card reconciliations, and purchase tracking for both business and personal accounts.
• Handle highly confidential information with the utmost discretion and professionalism.
• Anticipate executive needs, proactively solving issues before they arise.
• Liaise with internal teams and external partners to ensure deadlines and commitments are met.

Who you are

• 5+ years of experience in an Executive Assistant, Personal Assistant, or similar high-level support role.
• Strong organizational and multitasking skills, with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to exercise sound judgment, maintain confidentiality, and operate with discretion.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Flexible and adaptable, comfortable balancing both professional and personal tasks.
• Able to manage competing priorities and thrive in a dynamic, fast-moving environment.
• (Preferred) Experience supporting C-level executives in a high-growth company.
• (Preferred) Event planning and project coordination experience.

Benefits

• Stock-options package
• Health benefits include medical, dental and vision
• 401K
• Long-term disability
• Unlimited PTO
• Life insurance
• Paid Leave Program