Accounting Clerk (AP/Treasury) - Shenzhen - CASETiFY

Purpose of Position

• CASETiFY is seeking an Accounting Clerk experienced in managing our liquidity and vendor ecosystem with precision, ensuring seamless global settlements.

Job Description

• Establish and maintain supplier and customer reports, monitor AR and AP balances, and provide real-time financial information.
• Review expense claims and reimbursements for compliance, appropriateness of categories and amounts, and validity of supporting documents.
• Manage end-to-end accounts receivable process, including contract review, customer reconciliation, invoicing, and cash application to ensure accuracy, timeliness, and compliance.
• Oversee supplier file management, AP reconciliation, payment terms, invoice verification, and processing of payment requests in line with contracts and company policies.
• Coordinate with suppliers and customers on invoices and reconciliations, resolve outstanding issues, and support business operations.
• Perform regular AP aging analysis, identify abnormal items, and ensure completeness of liability records.
• File and archive supplier, customer, and daily reimbursement documents properly.
• Assist in inventory counts and audit support to maintain compliant and accurate financial records.
• Handle end-to-end export customs declarations: collect order information, apply and write off numbers on third-party platforms, submit via Customs Single Window, provide documentation to brokers/forwarders, track progress, and resolve corrections for smooth cargo clearance.
• Organize and reconcile complete customs documents for three-way matching and closed-loop management; maintain systematic filing with consistent time sequencing.
• Follow rotation schedules, complete daily handovers and Customs Declaration Handover Log, and remain available outside working hours for urgent matters.
• Confirm cargo and loading details with business teams, submit timely VAT Refund filings, liaise with customs/brokers/platforms to resolve issues, and support foreign exchange settlement.
• Maintain the Export Customs Declaration Ledger, submit weekly reports to the Finance Manager, monitor policy changes, propose improvements, resolve inspections/mismatches/disputes, and build strong relationships with customs authorities.
• Complete other relevant tasks assigned by management.

Requirement

• Bachelor’s Degree or Diploma Holder in Accounting, Business or related disciplines.
• 1+ year of hands-on experience in various accounting functions, including general bookkeeping and managing Accounts Receivable and Payable.
• Comfortable with written communication in both English and Cantonese.
• Good computer knowledge, including Microsoft Office, Google Workspace and Chinese Word Processing.
• Demonstrated sense of responsibility, self-motivation, and a proactive attitude.
• A strong team player with meticulous attention to detail.
• Ability to work independently, manage multiple tasks simultaneously, and consistently meet tight deadlines.