Part Time - Office Coordinator - Restaurant365

Restaurant365 is a SaaS company disrupting the restaurant industry! Our cloud-based platform provides a unique, centralized solution for accounting and back-office operations for restaurants. Restaurant365’s culture is focused on empowering team members to produce top-notch results while elevating their skills. We’re constantly evolving and improving to make sure we are and always will be “Best in Class” ... and we want that for you too!

We are looking for a dependable, detail-oriented Office Coordinator to join our team in Irvine on a part-time basis. This role plays a key part in creating an efficient, welcoming, and productive office environment. As the first point of contact for visitors and a central support figure for staff, the Office Coordinator ensures daily office operations run smoothly and supports a positive workplace culture.

This is a great opportunity for someone who enjoys multitasking and taking initiative.

Hours:
Tuesday & Wednesday: 8:00am - 4:30pm or 8:30am - 5:00pm
Monday, Thursday, Friday: 10:00am - 2:00pm

Office Management & Operations

• Monitor and maintain inventory of office supplies and place orders as needed
• Oversee maintenance and functionality of office equipment and facilities
• Liaise with building management, service vendors, and suppliers to coordinate office needs
• Ensure common areas (e.g., kitchen, meeting rooms) remain tidy, organized, and fully stocked

Administrative Support

• Assist in managing schedules, calendars, and meeting coordination for leadership and team members
• Provide travel booking assistance, including flights, lodging, and itineraries, when needed
• Support day-to-day administrative tasks and special projects

Reception & Front Desk Duties

• Welcome and assist office guests and visitors, providing a warm and professional first impression
• Answer and route incoming calls and handle general inquiries
• Manage incoming and outgoing mail, deliveries, and shipments

Event & Culture Coordination

• Organize and execute internal team events, office celebrations, and team-building activities
• Coordinate logistics for meetings, including room booking, refreshments, and materials
• Assist in initiatives that promote a positive, engaging, and inclusive office culture

Recordkeeping & Documentation

• Maintain accurate records, including invoices, receipts, and office logs
• Processing incoming mail by scanning and sending to the appropriate department
• Support expense reporting and document filing

Team & Leadership Support

• Provide general assistance to colleagues and leadership across departments
• Proactively identify ways to improve processes and enhance office efficiency

• Minimum 2 years of experience in office coordination, administration, or a related role
• Exceptional organizational and time-management skills
• Clear, professional communication skills, both written and verbal
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Comfortable learning and using office management platforms or tools
• Friendly, approachable demeanor with a proactive, can-do attitude
• Ability to maintain confidentiality and professionalism