Programming Logistics

• Run logistics for all TBP virtual programming: draft session descriptions with TBP team members and advisors, invite the right participants, send reminders, record sessions, and log follow-ups.

• After each Thursday Session, collect slide decks, write the recap, and capture resources shared in the meeting chat.

• Track participation in TBP programming in Airtable.

• Coordinate logistics for TBP in-person convenings, including venues, food and beverage, attendee lists and communications, and pre-read materials.

• Support agenda design for convenings by gathering input from the TBP team, advisors, NSF, and Engine participants.

Content Coordination

• Manage TBP's content calendar day to day, so the team can see what has been produced, what is in progress, and what is scheduled for newsletters or social.

• Track content milestones and bring in the right team members to execute.

• Produce TBP content in the appropriate format (Google Doc, Lovable, video, etc.), including clipping key sections of recorded sessions into playlists.

• Where useful, adapt Engine-specific content for broader audiences of ecosystem builders, in support of TBP's field-building work.

Communications Support

• Draft all TBP newsletters (weekly Cohort 1, weekly Cohort 2, monthly public), including Engine news and curated resources such as funding opportunities and events, in the TBP brand voice and for review by the Communications Lead and TBP team. Use AI tools, including Claude skills, to gather and draft content.

• Manage TBP website content, including posting logistics, edits, and webpage updates.

Team Support

• Provide coordination and administrative support to the full TBP team, including help designing presentations and drafting talking points.

• Create and maintain SOPs for programming, events, and communications processes.

General Responsibilities

• Data: Keep programming, content, and event records accurate and up to date in shared systems, and work with the Ops team to maintain, archive, and QC data, tools, and reporting.

• Reporting: Contribute to Milestones reports, presentations, and other materials as needed.

• Experience: 2 years minimum in program coordination, events, communications, or operations, ideally in a mission-driven or startup ecosystem setting.

• Education: Bachelor's degree preferred.

• Organizational Skills: Able to keep many moving pieces on track (calendars, logistics, deadlines) with strong follow-through and strong attention to details.

• Communication Skills: Clear, concise writer, comfortable drafting newsletters, session descriptions, and event materials, and able to communicate with both technical teams and business stakeholders. Strong verbal communication skills.

• Systems Fluency: Comfort with Google Workspace, Airtable, HubSpot, Circle, or similar tools, with interest in using AI tools to improve team workflows.

• Soft Skills: Team player, results-oriented, a good listener, and able to thrive in an ambiguous, fast-paced environment.