Responsibilities

• Greet and welcome visitors.
• Answer and route incoming calls to the appropriate team member.
• Keep reception and common areas tidy.
• Process vendor and subcontractor invoices accurately and timely.
• Perform monthly vendor statement audits accurately and timely.
• Code invoices to the appropriate jobs, cost codes, and expense accounts.
• Verify invoices against purchase orders, contracts, and approvals.
• Maintain current W-9s and subcontractor insurance certificates.
• Resolve invoice discrepancies with vendors and Project Managers.
• Maintain accurate and orderly Accounts Payable files.
• Prepare and distribute project budgets to Project Managers.
• Maintain, organize and track employee safety trainings and certifications.
• Assist payroll with entering new hires into HRIS system.
• Maintain accurate and organized employee files.
• Monitor and maintain appropriate levels of office and operational building supplies.
• Assist Project Management team with bid-related items.
• Provide additional administrative support to the team, including providing backup to the Accountant as needed.

Qualifications

• Strong attention to detail and documentation accuracy.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and deadlines simultaneously.
• Ability to work independently while exercising sound judgment.
• Regular, on-time and reliable attendance required.
• Ability to sit and work at a computer for extended periods.
• A professional casual image with respect to work attire and personal appearance is required.
• Experience working with prevailing wage policies and practices is a plus.

Benefits

• Medical, Dental and Vision
• 401(k)
• Paid Time Off