Position Summary
The Senior Functional Analyst – PeopleSoft Accounts Receivable (AR) & Billing is responsible for supporting, enhancing, and optimizing PeopleSoft Billing and AR processes. This role requires strong functional knowledge of both modules, including end-to-end transaction processing, integrations, and data flow to the PeopleSoft General Ledger (GL).
The ideal candidate will partner with Finance, Accounting, IT, and business stakeholders to translate requirements into scalable PeopleSoft solutions, troubleshoot complex issues, support system enhancements, and ensure accurate financial processing and reconciliation.
Key Responsibilities
- Serve as the functional subject-matter expert for PeopleSoft Billing and Accounts Receivable.
- Analyze business requirements and design functional solutions for billing, invoicing, receivables, payments, collections, deductions, and accounting processes.
- Support the end-to-end flow of billing transactions from source data through invoice creation, AR item generation, payment application, accounting entry creation, and posting to GL.
- Configure and maintain functional components within PeopleSoft Billing and AR, including business units, bill types, bill sources, accounting rules, item types, payment terms, customer setup, and accounting distributions.
- Partner with technical teams to define functional specifications for interfaces, reports, conversions, enhancements, and integrations.
- Monitor, investigate, and resolve billing, receivables, accounting, and integration exceptions.
- Validate accounting entries and reconcile activity between Billing, AR, and GL.
- Support month-end and year-end close activities, including reconciliation, accounting review, and issue resolution.
- Lead or support testing activities, including test planning, test-case development, user acceptance testing, and defect management.
- Develop process documentation, functional specifications, training materials, and operational procedures.
- Provide production support and guidance to business users on PeopleSoft Billing and AR processes.
- Identify opportunities to improve controls, automation, data quality, and process efficiency.
PeopleSoft AR & Billing Integration Knowledge
The Senior Functional Analyst should understand and support the following process flow:
- Billing transactions are created from online entry, external source systems, or interface files.
- Billing processing generates invoices and creates receivable items in PeopleSoft AR.
- AR manages open items, customer balances, payments, maintenance activities, collections, deductions, and adjustments.
- Accounting entries are generated for Billing and AR activity based on configured accounting rules and distributions.
- Journal entries are passed to PeopleSoft GL for journal processing, review, posting, and financial reporting.
- The role is responsible for helping ensure data, accounting treatment, and balances remain accurate and reconcilable across Billing, AR, and GL.
Required Skills and Qualifications
- Bachelor’s degree in Finance, Accounting, Information Systems, Business, or a related field; equivalent experience may be considered.
- Significant functional experience supporting PeopleSoft Billing and Accounts Receivable modules.
- Strong understanding of PeopleSoft Billing processes, including bill entry, bill finalization, invoice generation, bill adjustments, and accounting.
- Strong understanding of PeopleSoft AR processes, including item management, payments, deposits, maintenance, collections, deductions, write-offs, and accounting.
- Demonstrated knowledge of integration and data flow between PeopleSoft Billing, AR, and GL.
- Experience with PeopleSoft accounting entry generation, journal creation, journal interfaces, and reconciliations.
- Ability to analyze complex business and system issues, identify root causes, and recommend practical solutions.
- Experience writing functional requirements and collaborating with technical developers and integration teams.
- Experience supporting system testing, production deployments, and post-implementation support.
- Strong communication, stakeholder-management, documentation, and problem-solving skills.
Preferred Qualifications
- Experience with PeopleSoft Financials implementations, upgrades, or major enhancement initiatives.
- Knowledge of PeopleSoft Integration Broker, file-based interfaces, APIs, or middleware integrations.
- Experience with PeopleSoft Query, reporting tools, and data analysis.
- Knowledge of financial controls, revenue processes, receivables management, and GL reconciliation.
- Experience working in a large, multi-business-unit environment.
LICENSES & CERTIFICATIONS: None required.
SUPERVISORY RESPONSIBILITY: No Supervisory Responsibility
BUDGET RESPONSIBILITY: No
COMPANY INFORMATION: Motion offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.
DISCLAIMER: This job description illustrates the general nature and level of work performed by employees within this job classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and skills required. Management retains the right to add or modify duties at any time.
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