- Job title
- Executive Assistant & Office Manager
- Job location
- San Francisco, CA, US
- Job description
- ### The role
You’ll help turn a busy calendar and a steady stream of requests into an organized, manageable day. You’ll coordinate meetings and travel, keep track of follow-ups, handle office logistics, and make sure the details receive attention.
We’re looking for someone who notices what needs to happen, takes initiative, and follows through. You should enjoy helping people, creating structure, and finding practical ways to make recurring work easier. As you learn the business, you’ll have opportunities to improve our processes and take on additional responsibility.
### What you’ll do
**Executive support**
* Manage calendars, schedule meetings, and resolve scheduling conflicts.
* Help organize business correspondence, draft routine messages, and track follow-ups.
* Prepare meeting materials and agendas, capture action items, and keep commitments visible.
* Coordinate travel, reservations, itineraries, and related expenses.
* Anticipate upcoming deadlines and logistical needs so the week runs smoothly.
**Office management**
* Coordinate office supplies, equipment, deliveries, maintenance, and vendors.
* Keep the office organized, welcoming, and ready for employees and visitors.
* Help plan team meals, meetings, gatherings, and occasional events.
* Support new employee onboarding by coordinating workspaces, equipment, and access requests.
* Track office purchases and expenses, maintain records, and route invoices for approval.
**Team coordination and process improvement**
* Schedule interviews and help create a thoughtful candidate experience.
* Maintain checklists, contact lists, and documentation for recurring responsibilities.
* Identify ways to simplify administrative work and reduce unnecessary back-and-forth.
* Learn and use our software and approved AI tools while protecting confidential information.
### What we’re looking for
* Experience in administrative support, executive assistance, office coordination, hospitality, or a similar role involving organization and service.
* Reliable follow-through: you keep track of commitments and communicate when something changes.
* Clear, professional written and verbal communication.
* Attention to detail across schedules, documents, logistics, and expenses.
* Good judgment about competing priorities, confidentiality, and when to ask for guidance.
* Comfort working with calendars, documents, spreadsheets, and task management tools—and a willingness to learn new software.
* An interest in working closely with a team building a technology-enabled legal business.
Experience supporting an executive or working in a small business or professional services environment is helpful. **Prior legal experience and a particular degree are not required.**
### What success looks like
Leadership has a well-organized schedule, meetings are prepared, and follow-ups receive timely attention. The office runs reliably, colleagues know where to turn for logistical support, and recurring tasks have clear processes.
You’ll have a direct impact on how the firm operates, work closely with leadership, and have room to grow as your knowledge and responsibilities develop.
