Executive Assistant - Veeam Software

The ANZ Executive Assistant is responsible in supporting the ANZ Vice President and ANZ Leadership Team. will be responsible for managing tasks in a fast-paced and dynamic environment. The Executive Assistant is the go-to person working closely with leadership, employees, key stakeholders and vendors. The Executive Assistant ensures seamless operations and workplace management across the ANZ region

• This role will support the ANZ Vice President and collaborate closely with the ANZ Leadership Team.
• Accountable for day-to-day admin operations for the VP. Managing key logistic aspects of the VP’s office, including extensive calendar management, travel and expenses, ownership of administrative duties, ensuring rhythm of regular 1:1 and internal sales meetings, coordinating internal/external, customer and partner meetings.
• Managing fortnightly Leadership Team meetings
• Setting up sales meetings, forecast calls, QBR’s and territory reviews, assisting with EBC requests and managing meeting conflicts.
• Communicating updates on behalf of the VP. Respond to and manage matters requiring attention or refer them to the appropriate resources.
• Event management for ANZ Team across the region – quarterly team get-togethers, end of year team parties across ANZ, team celebrations and team lunches.
• Fortnightly All Hands management and coordination.
• Coordination of quarterly ANZ survey and management of Veeam Values awards.
• Planning of ANZ End of Year Customer Appreciation events in ANZ states.
• Prepare and edit documents and presentations, minutes and following up action items.
• Plan and execute Leadership Team and sales team offsites and events.
• Hosting international executives – coordinating schedules, coordinating executive briefing documents, customer and partner meetings, events, internal events.
• Management of ANZ Purchase Orders and invoices via Coupa.
• ANZ Admin and office budget management.
• Assisting with purchasing in ANZ and reconciling invoices – e.g. Meeting catering, team gifts, ad hoc purchases.
• Assisting internal recruitment with confirming timing for interviews for VP. Assisting with new hire onboarding for ANZ VP’s and leadership teams new hires.
• Creating promotional merchandise bags for sales team for customer meetings.

Workplace Management

• Partnering with Global Director of Facilities on local ANZ initiatives and feedback.
• Booking meeting rooms for interstate team – managed via Regus account.
• Ensuring that common areas in office premises are equipped with office supplies.
• Coordinating the maintenance and repair of office equipment or facilities.
• Weekly office grocery order, monthly birthday cake order, team lunch order, stationery order.

Qualifications

• Previous Executive Assistant experience required.
• Workplace management experience required.
• Associate’s degree preferred and/or equivalent years of experience.
• Able to proactively anticipate needs and adjust plans based on contingencies that arise.
• Experience working under pressure to complete tasks while being diplomatic and collaborative.
• Positive attitude, strong integrity and work ethic