Job Description

The Role

Wpromote is looking for an Executive Assistant (EA) that will play a key role in providing comprehensive support to four members of our Executive Leadership Team. The EA will be responsible for anticipating the needs of those they support, think critically and creatively, and offer solutions with a high level of professionalism and confidentiality. As an EA, you will play a crucial role in ensuring the smooth operation and efficiency of your executives’ day.

The anticipated hourly rate for this role will be $45 - $55/hr, based on a variety of factors unique to each candidate, including skill set, years and depth of experience, education and certifications, competitive benchmarks, scope of responsibility, market dynamics, geographic location, and the respective state’s salary threshold for exempt employees. At Wpromote, pay ranges are subject to change and are based on specific market medians for similar jobs according to third-party salary benchmark surveys. Individual pay within that range can vary due to skills, experience, and available budget.

This is a temporary role with an expected contract duration of approximately five months.

*This position requires one to be located in the Southern California/ Los Angeles area

**This position is not eligible for immigration sponsorship

Important Notice: Beware of Job Scams

Wpromote recruiting communications will only be sent through our official channels via wpromote.com email addresses. If you see a posting elsewhere that is not reflected on Wpromote.com/careers, it may be a fraudulent posting. We do not require payment or fees during the hiring process nor do we request sensitive information, such as Social Security numbers or payment details. Please safeguard yourself against possible scams and contact us if you encounter any suspicious activity.

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You Will Be

Providing Executive Assistant support to four executives

Proactively managing and maintaining calendars and scheduling meetings

Arranging travel both domestic & international travel

Working closely with members of our management team and business partners

Staying updated on executives’ priorities on a daily basis

Coordinating and scheduling meetings with the Board, ensuring all logistics, materials, and communications are managed efficiently

Communicating calendar changes to those affected in a timely manner

Serving as the bridge of communication between executives and other departments within the organization

Completing expense reports for executives

Collaborating with the Talent Acquisition team to coordinate and schedule candidate interviews

Owning special projects; and continually exploring opportunities that add value to the organization

Helping organize industry events, including event schedules, restaurant reservations, and verifying travel arrangements

Assisting with company correspondence (i.e. company-wide emails, process office/employee requests and needs)

A backup to an Office Manager at reception on as needed basis

You Must Have

5+ years of experience supporting C-suite executives in marketing, a startup environment, advertising, entertainment, public relations, analytics, or tech

High ethical standards and protect operations by keeping information confidential

Confidence in engaging and collaborating with executives

Demonstrated ability to multi-task and maintain excellent organizational skills

Experience scheduling and managing multiple calendars

Excellent verbal and written communication

The ability to handle pressure and prioritize tasks

A team player spirit with a positive, can-do attitude

The ability to work in a fast paced, rapidly changing entrepreneurial environment

Executive Assistant (Temp) - Wpromote

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