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Executive Assistant - Contract - Okta

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Job Title
Executive Assistant - Contract
Job Location
United States
Job Description

We believe in building connections between people and technology. It won't be easy, but we're building the team to make it possible. Will you join us?

At Okta, our Executive Assistants provide a wide array of administrative, logistical, and project-related support to their Executives.  We are looking for an Executive Assistant for a temporary contract role to be a true business partner to our Vice President, Quality. This role has a high amount of visibility and works cross-functionally across the company.

This individual will work from Mid-November 2022 until Mid-May 2023 . This is a contract position through our staffing partner TCWGlobal.

DUTIES AND RESPONSIBILITIES:  

  • Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings including customer, partner, investor, media and analyst meetings across global time zones.
  • Manage the daily schedule of the Executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
  • Own and help manage the rhythm of the business in close partnership with the Executives and teams, including agenda management, notes, budgets, and follow-ups on action items.
  • Schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite)
  • Acts as a liaison for assigned executives relaying and exchanging information with others including: Senior leaders, customers and clients, and other organizations or constituents.
  • Anticipate the Executive’s needs and proactively assemble the appropriate people and resources to solve problems
  • Field incoming requests; exercise strong judgment and discretion with highly confidential information
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines
  • Providing backup support for other AAs/EAs in the department

 

QUALIFICATIONS:

  • 3+ years work experience in the capacity of an Administrative Assistant supporting multiple remote executives while reporting to a VP level executive.
  • Expectation of complete confidentiality on all business matters
  • Ability to actively manage projects in a fast-moving, high pressure environment.
  • Flexibility working independently or partnering with a variety of teams.
  • Proven ability to interact in a professional manner with Executives, Customers, Prospects, Board Members, Investors and Internal Team
  • Ability to be flexible in response to changing priorities and needs.
  • Experience with web-based scheduling and collaboration tools
  • Extensive experience with arrangement of complex schedules and logistics, at times, across multiple time zones
  • Ability to work on multiple projects, lead priorities and accurately set expectations
  • Extraordinary time management skills and attention to detail
  • Strong communication, planning, organizational and analytical skills
  • Ability to quickly learn new tools and technologies; Interest and experience in using technology and the Internet to improve work efficiency
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions
  • Excellent verbal and written communication skills
  • Ability to remain energetic and positive in a fast-paced and demanding environment
  • Entrepreneurial spirit and desire for constant improvement
  • Excellent common sense and ability to make appropriate judgment calls autonomously
  • Dedicated with the ability to anticipate next steps
  • Works well with a variety of personalities; embraces teamwork
  • Proficient working with Microsoft Office Suite, Google workspace

STRENGTHS YOU WILL NEED: 

  • Adaptable – has demonstrated flexibility in the face of change.
  • Organized - has good time, space and task management skills.
  • Proactive - has the ability to foresee problems and prevent them by taking action.

#LI-Remote

#LI-BL2

 

"((Colorado, New York City and Washington only*) Salary of $40/hour."

Okta is an Equal Opportunity Employer/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physial or mental disability, or status as a protected veteran.We also consider for employment qualified applicants with arrest and convictions records, consistent with applicable laws. If reasonable accommodation is needed to participate in the job application or interview process, please use this Form to request an accommodation.

Okta offers everything you need to support your work, your life, and your work-life balance. Click here to learn more: https://rewards.okta.com/us

Okta is rethinking the traditional work environment, providing our employees with the flexibility to be their most creative and successful versions of themselves, no matter where they are located.  We enable a flexible approach to work, meaning for roles where it makes sense, you can work from the office, or from home, regardless of where you live.  Okta invests in the best technologies and provides flexible benefits and collaborative work environments/experiences, empowering employees to work productively in a setting that best and uniquely suits their needs.  Find your place at Okta https://www.okta.com/company/careers/.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy at https://www.okta.com/privacy-policy/.

Okta Headquarters Location

San Francisco, CA

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Okta Company Size

Between 5,000 - 20,000 employees

Okta Founded Year

2009

Okta Total Amount Raised

$1,229,250,048

Okta Funding Rounds

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  • Post Ipo Equity

    $1,000,000,000 USD

  • Series F

    $75,000,000 USD

  • Series E

    $75,000,000 USD

  • Series D

    $27,000,000 USD

  • Series C

    $25,000,000 USD

  • Series B

    $16,500,000 USD

  • Series A

    $10,000,000 USD

  • Debt Financing

    $750,000 USD