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Admin Assistant (Entry Level) - AvePoint

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Job Title
Admin Assistant (Entry Level)
Job Location
Cebu, Philippines
Job Description

Overview

This multifaceted position requires meticulous attention to detail, strong organizational skills, and the ability to efficiently manage diverse tasks. From supporting the Human Resources Department in various employee programs and management to ensuring the smooth function of various operation aspects within the company. This position drives the growth of our organization through strategic business partnerships in a highly collaborative environment!

What will you be doing?

As an Admin Assistant (Entry Level), you will work directly with the HR department, managers, employees, and company vendors to support the whole office operations effectively and efficiently. Our team believes in finding positive, creative, and structured ways to ensure quality in everything we do.

Your responsibilities will include:

  • Responsible for Corporate Housing Management, which includes various tasks to ensure the functionality and comfort of our corporate housing facilities.
  • Ensure cleanliness, security, and proper maintenance by working with different vendors to provide the best possible experience for stakeholders.
  • Oversee the timely payment of bills related to corporate housing.
  • Oversee various aspects of travel arrangements. This includes but is not limited to booking accommodations, airfare, and travel insurance to ensure a smooth and efficient travel experience.
  • Coordinate with travel agencies for travel itineraries and address any issues that may arise during the planning process.
  • Assist in visa processing for international travel as needed, ensuring compliance with relevant regulations and seamless travel logistics.
  • Provide support to all employee engagement activities and company-sponsored events by coordinating various logistics to ensure the success and achieving the goal of the event.
  • Managing supplies procurement to fulfill the needs of both corporate housing and office facilities, ensuring a well-stocked and conducive environment for our employees.
  • Provide essential general operations support to ensure the smooth functioning of various aspects of our organization. This includes but is not limited to ingress and egress of equipment as necessary, assisting the move-in and move-out logistics to meet operational requirements efficiently.
  • Maintain inventory of non-IT equipment and supplies to ensure availability and accountability.
  • Assist with compliance-related tasks and documentation.
  • Other operational support that may arise as needed.


OK, I’m interested… but is this really a job for me?

We look for people who value agility, passion, and teamwork; those who can bring fresh ideas to the table and want the opportunity to learn, grow, and expand their careers. Bring your aptitude and build upon what you do best for our customers, partners, team, and you.
This position requires a multi-talented, strategic talent business partner who can proactively engage leadership teams and relate to individuals at all levels. You must be energetic, perceptive, and detail oriented.

Other qualities you’ll need to be a fit for this role include:

  • Bachelor’s degree is preferred but not required.
  • At least 1 year of admin role experience.
  • Willing to work on-site.
  • Highly analytical, perceptive, curious, and with sound judgment.
  • Proactive attitude and problem-solving ability.
  • Excellent communication and customer service skills.
  • Strong organizational skills with great attention to detail.
  • Ability to work individually and within a highly collaborative team environment.

AvePoint is proud to employ talent from many different backgrounds, experiences and identities. We believe that diversity and inclusion drives our success and is at the core of how we hire, communicate and collaborate to deliver value and excellence. We are committed to fostering an environment where people can bring their whole selves to work and feel a sense of belonging, and we continue to work toward creating a workforce that represents the diversity of our customers and communities.   

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AvePoint Headquarters Location

Jersey City, NJ

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AvePoint Company Size

Between 2,000 - 5,000 employees

AvePoint Founded Year

2001

AvePoint Total Amount Raised

$541,550,016

AvePoint Funding Rounds

View funding details
  • Post Ipo Secondary

    $110,000,000 USD

  • Post Ipo Equity

    $1,550,000 USD

  • Post Ipo Equity

    $140,000,000 USD

  • Private Equity

    $200,000,000 USD

  • Private Equity

    $90,000,000 USD