Executive Assistant at Mynd

About Mynd:

Mynd Management is a full-service, tech-enabled property management and real estate investment company serving the single-family rental (SFR) housing sector. Headquartered in Oakland, Calif., Mynd was named the #1 fastest-growing private company in the Bay Area by the San Francisco Business Times in 2020. Mynd efficiently manages rental homes for property owners, provides digital leasing services for renters, and offers quality housing to residents in 19 metros nationwide. Mynd’s industry-leading services and features such as 3D tours, virtual leasing, online rent collection, and weekly disbursements provide an unparalleled rental living experience and maximize net operating income for owners. Mynd has a mission to create happy homes and healthy investments.  

We’re always on the lookout for top talent. Mynd is not only made up of real estate professionals but also skilled individuals across a wide variety of industries — there is no ideal employee profile other than having a passion for active problem-solving and an impeccable work ethic. We seek those ready to hit the ground running, and those who want to join a team driven by data and by great customer experience. Join us!

About the Role:

Supporting a busy calendar for our CEO and CFO, the Executive Assistant will work in a team environment and build effective working relationships inside and outside of the company. Key to the position is the ability to handle multiple tasks and encompass exceptional communication skills.  You will complete high volumes of tasks with minimal guidance or supervision while maintaining an awareness of deadlines. As such, the candidate must be skilled at anticipating and solving problems, focused on details, able to create contingency plans, manage multiple priorities, and organize logistics.  This is a full time role based in our Oakland office. 

Responsibilities:

• Manage a busy calendar, prioritize and schedule (and reschedule!) meetings and conference calls
• Personal assistant work for the CEO
• Act as the external contact point, providing phone and email support, screening and follow-up on phone calls and voicemails
• Project manage both on and off-site meetings as well as team events - travel planning, site selection/prep, menus, and meeting attendee logistics
• Provide general administrative support to the Mynd executive team to include:
  
  • Monitoring and organizing Executive’s inboxes
  • Providing other daily support as needed
• Perform accounts payable processing and other basic accounting functions as needed to include:
  • Handling expense accounts and reimbursements via Concur
  • Assist with entering and processing approved payments as needed
  • Maintaining detailed files/records
• Handle confidential and sensitive information
• Be available to support the CEO outside of normal business hours.

Qualifications

• 7-10 years of EA experience supporting C-level/VP level executives required.
• Experience in a tech start up highly preferred. 
• Strong verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solver.
• Ability to take a straightforward, proactive approach to supporting of the Executives.
• Adept and energized working in a fast paced, changing environment.
• Able to work independently and take initiative with little direction.
• Exhibit a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in others.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); and G-Suite.
• Valid license and ability to drive.
• Any offer of employment is conditioned upon the successful completion of a background investigation.

Covid-19:

Mynd is closely following the 2019 Novel Coronavirus Disease (COVID-19) and implementing processes that promote the safety of our employees, candidates, owners, residents and communities.  The health and safety of our employees and contractors around the world continues to be our top priority as we face the challenges associated with COVID-19.  Leaders across Mynd meet regularly to consider the evolving situation and are doing all we can to keep our teams healthy.

Diversity:

As part of our dedication to diversity, Mynd is an Equal Opportunity Employer. Individuals seeking employment at Mynd are considered without regard to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.